We act as a data processor on behalf of your insurance company.
HOW WE COLLECT YOUR PERSONAL DATA
When you visit our websites or use our services, we collect personal data. The ways we collect it can be categorised into the following:
Information provided to us by you:
When you visit or use some parts of our websites and/or services we might ask you to provide personal data to us. If you don’t want to provide us with personal data, you don’t have to, but it might mean you can’t use some parts of our websites or services.
Information collected automatically:
We collect some information about you automatically when you visit our websites or use our services, like your IP address and device type. We also collect information when you navigate through our websites and services, including what pages you looked at and what links you clicked on. This information is useful for us as it helps us get a better understanding of how you’re using our websites and services.
Some of this information is collected using cookies and similar tracking technologies.
Information given to us by your insurance company:
The majority of information we process is given to us by your insurance company who have your information on file. This data will be in line with your policy information and will be used to process your claim.
Where we collect personal data, we’ll only process it:
to perform a contract with you, or
where we have legitimate interests to process the personal data and they’re not overridden by your rights, or
in accordance with a legal obligation, or
where we have your consent.
If we don’t collect your personal data, we may be unable to provide you with all our services, and some functions and features on our websites may not be available to you.
INFORMATION WE COLLECT AND WHY WE NEED IT
We use your personal data to operate our websites and provide you with services requested and to manage our relationship with you. We also use your personal data for other purposes, which may include the following:
To communicate with you. This may include:
providing you with information you’ve requested from us (like training or education materials) or
information we are required to send to you for operational communications, like updates or changes to our websites and services, security updates, or
assistance with using our websites and services or
marketing communications in accordance with your marketing preferences
asking you for feedback or to take part in any research we are conducting (which we may engage a third party to assist with).
To support you: This may include assisting with the resolution of technical support issues or other issues relating to the websites or services, whether by email, in-app support or otherwise.
To enhance our websites and services and develop new ones: For example, by tracking and monitoring your use of websites and services so we can keep improving, or by carrying out technical analysis of our websites and services so that we can optimise your user experience and provide you with more efficient tools.
To protect: So that we can detect and prevent any fraudulent or malicious activity or claim activity.
To market to you: In addition to sending you marketing communications, we may also use your personal data to display targeted advertising to you online – through our own websites and services or through third party websites and their platforms.
To analyse and report: We may use the personal data we collect about you and other users of our websites and services (whether obtained directly or from third parties) to produce aggregated and anonymised analytics and reports, which we may share publicly or with third parties.
WHERE WE STORE YOUR PERSONAL DATA
None of your credit/debit card details will be stored by us.
We’ll retain your personal data for as long as we have a relationship with you and for a period of time afterwards where we have an ongoing business need to retain it. This will be no longer than 12 months from the last communication from you. Following that period, we’ll make sure it’s deleted or anonymised.
Security is a priority for us when it comes to your personal data. We’re committed to protecting your personal data and have appropriate technical and organisational measures in place to make sure that happens.
We may also use your data, or permit selected third parties to use your data, to provide you with information about goods and services which may be of interest to you and we or they may contact you about these from time to time.
If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, you have the right to request us not to do this. To do so, please email email@example.com with your request
DISCLOSURE OF YOUR INFORMATION
We may disclose your personal information to third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Terms of Website Use, our Terms and Conditions and other agreements; or to protect the rights, property or safety of us, our customers or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection, credit risk reduction and corporate acquisitions.
ACCESS TO INFORMATION
It’s your personal data and you have certain rights relating to it. When it comes to marketing communications, you can ask us not to send you these at any time – just follow the unsubscribe instructions contained in the marketing communication, or send your request to firstname.lastname@example.org
You also have rights to:
• know what personal data we hold about you, and to make sure it’s correct and up to date
• request a copy of your personal data, or ask us to restrict processing your personal data or delete it
• object to our continued processing of your personal data
You can exercise these rights at any time by sending an email to email@example.com
If you’re not happy with how we are processing your personal data, please let us know by sending an email to firstname.lastname@example.org.We will review and investigate your complaint, and try to get back to you within a reasonable time frame.
You can also complain to your local data protection authority. They will be able to advise you how to submit a complaint.